When you fail to plan, you plan to fail. In the construction industry, proper and intentional planning is key to a successful project. One way that construction teams can stay organized, meet deadlines, communicate effectively, and strategically manage their team is by using punch lists. A punch list allows everyone to see tasks and responsibilities that still need to be completed at the end of a project. Here’s how to create a construction punch list form to help your team address outstanding tasks and finalize project details.
What is a Punch List?
A punch list is a document that breaks down all of the work that still needs to be done at the end of a construction project. It lists all the work that does not conform to contract specifications for a specific job. In most cases, construction teams and general contractors are required to complete everything on the list before the final payment.
At the end of a construction project, a punch list details all of the loose ends that need to be wrapped up and tasks that still need to be completed. If any damages occurred during the construction process, or any specifications still need immediate attention, these will be listed here.
When Should I Execute a Punch List?
While punch lists aren't mandated in the construction industry, they are a widespread practice that helps construction teams stay on track and ensure that a project has been completed down to the smallest detail. Typically, the form is sent out to general contractors toward the end of the project, when the final stages are wrapping up and before payment is made.
Creating A Punch List
A punch list is an important document that should be tailored to your team and the specific project that you're working on. Creating a custom form allows you to gather all of the information that you need and skip the information that you don't.
Device Magic is a mobile app that lets your teams create custom forms and complete them from anywhere, anytime—even offline! Learn More
What Should You Include?
We've put together a list of the most common punch list form elements. As you complete your construction project, double-check that all of these elements are complete. If they aren't, consider adding them to the form:
- All appliances are fully functional
- All cabinet doors open and close smoothly
- Floors have not been damaged during construction
- All hardware, such as locks, hinges, and handles, work correctly
- All equipment can be accounted for
- HVAC systems work properly
- The work site has been clean from dust and debris
- All plumbing systems work accurately
- Locks have been installed
- No leaks are detected
- There has been no damage to the building
- Windows open and shut smoothly
- All lights work correctly
- Paint colors and textures are accurate
Build Your Form with Device Magic
Device Magic’s Form Builder allows you to drag and drop all of the elements you need onto your punch list form and skip the ones you don't. Here’s how it works:
Incorporate Free Text
Sometimes, an element of a construction project needs more than a yes or no answer. Dragging a free text block into your custom form gives contractors and other construction professionals space to elaborate on their findings and leave their valuable feedback.
A picture is worth a thousand words. The custom form builder allows you to leave space for workers to document their findings with photos. These pictures can be shared, saved, and annotated, helping everyone involved identify a problem or a situation that still needs to be addressed.
Access the Form Offline
Workers need to be able to access and edit their punch list even when there is no internet connection. Construction teams that have the Device Magic mobile forms app can quickly and easily access their punch list even when they are offline. This streamlines the communication process and reduces delays based on weak or non-existent internet connection.
Leave Space for Signatures
Using Device Magic's Mobile Forms, you can easily drag and drop a signature box into your custom construction punch list form. This allows you to authorize the report and keep track of who is performing the reports.
Include a Q&A Section
One of the most common features on a punch list form is a question and answer element. You can add as many project-specific questions to your form as you want and give workers a variety of different ways to respond. This allows you to gather as much relevant and accurate information as possible to ensure that the job is completed successfully.
Save and Distribute the Punch List Easily
Typically, many different workers will need to access this form by the end of a construction project. It needs to be efficient and convenient to save the document and send it out to contractors, architects, designers, and others involved in the project. Device Magic makes it easy to export your form as a PDF so you can distribute it to key groups or save it to your mobile devices.
Try Device Magic for Free
If you've been looking for ways to be more productive and efficient on the construction site, a custom punch list form is one of the best ways to do it. Device Magic makes it easy to create a custom form that has all the elements you need to complete a project. Start building yours for free today!